We’ve all been there. Stretching hybrid or work-from-home policies when needed. Trusting our usual virtual background on Teams to mask an untidy living room or kitchen table from colleagues. But Microsoft now has some very bad news.
Microsoft confirms that its Microsoft 365 Roadmap is about to add a crafty new feature. “When users connect to their organization’s Wi-Fi, Teams will automatically set their work location to reflect the building they are working in.” Conversely, if you’re not connected to work Wi-Fi, then it shows that instead and you will be found out.
As Neowin explains, “if you are late for work, do some work from home, or do anything on Teams and Outlook from any network that is not your organization’s, your employer would know about this. This obviously did not sit well with workers who either work in hybrid setups or do not appreciate this type of invasion of privacy.”
It seems Microsoft may have noted the controversy this update has raised. Originally slated for January, the update was then pushed to February and has now been pushed again, this time to March. It is expected to be rolled out fully by mid that month.
“Microsoft did not provide a reason for the delay,” UC Today says. “The update applies to Teams for Windows desktop and Teams for Mac desktop.”
The UC specialists also report that Microsoft emphasizes “user controls and guardrails.” Specifically, “the feature is opt-in, will be off by default, and Teams ‘will not update the location’ after working hours and will ‘clear (it) at the end of their working hours.’”
Don’t get too excited, though. Yes, “this feature will be off by default.” But Microsoft says “tenant admins will decide whether to enable it and require end-users to opt-in.”
Per Neowin, “while Microsoft is seemingly trying to find a balance for this by disabling this location tracking feature, requiring IT admins to turn it on, and then have end-users opt-in, it doesn’t really help. This entire process falls apart if your organization enforces the enablement of location tracking as a mandatory policy, giving its workforce no way to opt out.”
Don’t get too excited, though. Yes, “this feature will be off by default.” But Microsoft says “tenant admins will decide whether to enable it and require end-users to opt-in.”
Per Neowin, “while Microsoft is seemingly trying to find a balance for this by disabling this location tracking feature, requiring IT admins to turn it on, and then have end-users opt-in, it doesn’t really help. This entire process falls apart if your organization enforces the enablement of location tracking as a mandatory policy, giving its workforce no way to opt out.”
I expect when this goes live, we will see a mix of blunt opt-ins and more sensitive HR management of a new tool that has now generated plenty of headlines. We may also see additional user protections, including limiting who can view locations.
What is clear, though, is that this tool can be used to police adherence to policies around when people work outside the office. And plenty of enterprises will do exactly that.
“Enterprises still have to define purpose, access, and acceptable use, preferably before the first pilot,” UC Today warns. “Otherwise, a feature built to reduce friction could end up creating it, just in a different place.” Indeed — quite literally.